Challenge

The owners of a prominent Dallas architectural design firm were bothered by how slowly and inaccurately their accounting staff was performing their jobs. Even with three full time staff, they were four months behind on their monthly closings and preparation of the firm’s financial statements.

The frustration centered on the owners’ inability to “fix” the problem themselves (they were excellent at design – accounting was not their thing). And whenever they complained, their staff always responded with how overworked they were and how they needed another full time person in the accounting department.

Solution

PriceKubecka was called in to ascertain the problem and design new accounting processes to streamline the department. After interviewing the staff, we documented all of their manual processes and identified three major weaknesses in how they performed their day-to-day functions.

Within two weeks we had their financial statements up to date and had implemented the new procedures to automate the department. Our software team then wrote customized crystal reports which gave management up to the minute information at a click of the button (no more waiting for excel spreadsheets to be prepared by hand).

When our work was complete, the accounting department was downsized from three to two, and they were able to close the month within 10 calendar days.